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Rounds7 min read

Record and review live interviews

Send a notetaker into Zoom, Meet or Teams, open an instant room, listen in silently on a live AI interview and take over when you need to, or bring in a recording made somewhere else.

Before you start

  • A verified email address. Meetings only appears in the sidebar once your email is verified.
  • A calendar connected under Integrations if you want Scheduled Meetings and the dashboard week view to fill in. Cal.com is the connector.
  • For listening in, an AI interview round that is actually running. The action exists only while one is in progress.
Steps

8 steps, in order.

1

Open Meetings and learn the three tabs

Meetings sits under Recruiting in the sidebar, at /dashboard/{orgId}/meetings. The header reads LIVE & SCHEDULED with three buttons on the right: Send notetaker, Upload recording and Schedule meeting. Under it are three tabs. All Meetings is everything that has happened. Ongoing AI interviews is what is live right now, each row carrying a Listen in action. Scheduled Meetings is what is coming, pulled from your connected calendar. A second row toggles My Meetings against Team Meetings, and the filters are a search over candidate name, email or title, a date range, All types and All recruiters.

Live & scheduled
Meetings
All MeetingsOngoing AI interviews
My MeetingsTeam Meetings
Search candidate name, email, or title
2 candidates are waiting to be admittedAdmit
Past meetingsShow cancelled (1)
TitleDateSourceStatusActions
MStripe <> Northwind
24/07 15:09MeetCompleted
BBackend squad EOD
17/07 19:31MeetCompleted
BDatadog intake call
16/07 13:57TeamsCompleted
VShopify kickoff
10/07 11:30MeetCompleted
KDatabricks <> role scope
04/07 13:10MeetCompleted
LSalesforce screening sync
30/06 20:37TeamsCompleted
NNorthpoint Retail <> Northwind
26/06 09:15MeetCompleted
PPlatform hiring debrief
23/06 17:45MeetCompleted
CCloudline <> role scope
19/06 11:05TeamsCompleted
VShopify shortlist review
12/06 14:20MeetCompleted

All Meetings, Ongoing AI interviews and Scheduled Meetings, with the notetaker, upload and schedule actions in the header.

  • A waiting banner appears at the top when candidates are queued to be admitted. It is the one thing on this page worth reacting to immediately.
2

Send a notetaker into Zoom, Meet or Teams

Press Send notetaker and give it the meeting link. A bot joins the call, transcribes it and summarises it. That is what turns a Human-Led Interview round into a record rather than a memory, and it is why a human round can sit at the end of a pipeline without anyone typing up notes afterwards. Schedule the bot a couple of minutes early, because a bot admitted late misses the introductions and the introductions carry most of the context.

  • Give it the meeting link, not a recording link, and check the host allows guests. Those two cover most notetakers that never joined.
3

Open an instant room when the conversation is unplanned

Start instant meeting sits on the dashboard welcome bar, next to Create client. It hands you a room and a link straight away, and it still produces a transcript and a summary, so an unplanned call is not a call you lose. The Meetings page carries Copy link and Manage custom link for your own standing room. An empty board tells you to share your meeting link from Settings to start.

interview.experthire.io
0:24
Copilot listening...···
RWRachel Whitmore
JBJordan Blake
Waiting0
End session
Copy invite link

A room and a link on demand, recorded and summarised like any scheduled meeting.

4

Listen in on a live AI interview

Open the Ongoing AI interviews tab and press Listen in on the row. You join as an observer, and the candidate can neither see you nor hear you. This is the fastest way to judge whether a round is set up right, which is why the recommended order for a new role is to sit in on the first two candidates before you run fifty through it.

  • Listen in only appears on AI rounds that are in progress. An empty tab means nothing is live, not that the feature is missing.
5

Take over, then hand back

Press Take Over to speak to the candidate yourself. The AI interviewer is muted while you have the floor. Press Return to AI to hand back and let the round carry on from where it was. Take over when a candidate is clearly struggling with the format rather than with the questions. That rescues an interview which would otherwise score badly for the wrong reason.

6

Leave without ending the interview

Leaving offers two choices and they are not interchangeable. Just leave drops you out and lets the interview run to its own end. End for everyone finishes it there and then, for the candidate as well as for you. Pick Just leave unless you actually intend to stop the round.

  • End for everyone ends the interview for the candidate too. On a round you were only observing, that is a wasted attempt.
7

Bring in a recording made elsewhere

Upload recording takes a call that never touched Expert Hire, for example one your client ran on their own account, and puts it through the same transcription and summary. It lands in All Meetings next to everything else, so a single candidate's history does not split across two systems.

8

Read what the meeting produced

A finished meeting gives you a transcript and a summary. A finished AI round gives you the full interview report: a score rail carrying the overall score, the round information and any flags, then the Overview, Analysis, Submissions and Resume tabs, with coding and prompt rounds swapping in their own. Read Analysis before the score. The score is a summary and the analysis is the argument behind it. Share sets the report to public, organisation only, or restricted to named people, and Download PDF offers Full or Masked, where Masked hides the candidate's name.

Dashboard › Meetings › Instant meeting
M
Stripe <> Northwind
Rachel Whitmore · 24 Jul 2026, 15:09
Completed
SummaryDetails
Summary Edit
Client & Role Context
  • Client: Series B logistics platform, 240 people, hiring into the platform team
  • No reporting manager named on the call
  • Two openings confirmed, a third pending budget sign-off
  • Engagement covers backend only, not the mobile roles
Hiring Requirement
  • Senior Backend Engineer, Austin TX, hybrid three days on site
  • Replacement plus growth, target start within six weeks
Ideal Candidate Profile
  • Not discussed
Must-Have Criteria
  • Python and distributed systems at production scale
  • Owned an on-call rotation
Good-to-Have Criteria
  • Not discussed
Budget, Compensation & Commercials
  • Range not shared. Client to confirm band before the first submission.
Transcript0:00 / 35:33
RACHEL WHITMORE0:00:04

Before we scope the role, can you walk me through what the platform team owns today?

CLIENT0:00:19

Sure. They own ingestion and the routing service. The person we lost was the only one carrying on-call for both.

RACHEL WHITMORE0:00:41

Got it. So on-call ownership is a must-have, not a nice-to-have.

What a recorded meeting produces: the summary, the transcript and the scores behind them.

  • Send a client the Masked PDF for a first review. It keeps the shortlist about the evidence rather than the names.
What you get

At the end of this guide.

A transcript and a summary for every call, whether it ran in Expert Hire, in Zoom, Meet or Teams, or nowhere near either.

A silent seat in any AI interview that is in progress, with a Take Over you can use and hand back from.

An instant room you can open mid conversation that still records and still reports.

One list, All Meetings, instead of recordings scattered across three tools.

Common mistakes

What goes wrong, and the fix.

Sending the notetaker at the meeting start time.

Schedule it a couple of minutes early. A bot admitted late misses the introductions.

Handing the notetaker a recording link.

It needs the meeting link, and the host has to allow guests. Check both before assuming the bot is broken.

Choosing End for everyone when you only meant to slip out.

Just leave lets the interview continue to its own end. End for everyone finishes it for the candidate as well.

Deciding a transcript failed a minute after the call.

Transcripts are stored separately and can take a few minutes to appear after the interview ends.

Running a brand new round on fifty candidates before watching one.

Listen in on the first two. It is the cheapest way to find out the round is asking the wrong things.

FAQ

Questions people ask on this one.

Still stuck? Talk to us and we will walk through your setup.

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All guides

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