Can students see a drive before we publish it?

No. Draft and Proposed drives are invisible on the student side. Only a Published drive appears on their Open drives tab, which is why you can build one over several days without anybody noticing.

What does a student see when they are not eligible?

The drive opens with its eligibility list, each rule marked pass or fail, and a reason on the rule they fail. There is no per student override from the drive. The fix is either to correct the roster record or to change the rule.

Do students get emailed when we move them through a stage?

Terminal moves email the student, which is why the portal asks you to confirm those before it applies them. Their applications list also shows the current stage and a line saying what happens next.

Who enters the CTC on an offer?

The student does, from their own portal, along with the signed offer letter. The CTC on the Offers & joining table is what they reported. The uploaded letter is your evidence.

Can a student who already has an offer apply to another drive?

Only if your placement policy allows it. They must be under the max offers in hand cap, the drive must tick Allow already-placed students, and the new offer must clear the upgrade multiple or the dream threshold.

Placement operationsFor universities and placement cells8 min read

Run a placement drive

Build the drive in two steps, watch the eligibility counter, publish it, rank the applicants against the JD, move them through stages, roll the offer and record joining.

Before you start

At least one company on the Companies tab. Add drive is blocked until a drive has somewhere to belong.
A batch and a roster with branch and CGPA filled in, because eligibility is checked against those fields.
The Owner role. Add drive is hidden from coordinators and viewers.
The job description, or the notes to draft one from.

Steps

8 steps, in order.

Read the Drives board

Open Placements and go to the Drives tab. The count under the heading reads live and draft separately, for example 5 live and 1 draft. Cards are sorted Published, Proposed, Draft, then Closed, so anything waiting on you sits near the top. Each card carries the company, the role, the CTC range, fill progress as 0 of 5 filled, the apply by date and the applicant count. Filters cover status, job type, company, batch, branch and CTC range. The card actions are Publish, Manage, duplicate, approve, close, and delete for an empty draft.

Manage

Placements

Manage drives, applicants, offers, and student readiness.

DashboardDrivesStudentsCompanies

Drives

5 live · 1 draft

Add drive

Search drives... Filters

Software Engineer (SDE-1)

Datadog

Published

₹22L to ₹28L79 of 84 filledApply by 30 Sep 2026214 applicants

Manage

Graduate Trainee

Databricks

Published

₹16L to ₹19L41 of 45 filledApply by 12 Sep 2026188 applicants

Manage

QA Engineer

Salesforce

Published

₹11L to ₹14L23 of 26 filledApply by 9 Oct 2026112 applicants

Manage

Data Analyst

Shopify

Published

₹6L to ₹9L16 of 18 filledApply by 16 Oct 202696 applicants

Manage

Product Manager

Stripe

Published

₹32L to ₹52L9 of 12 filledApply by 28 Sep 202674 applicants

Manage

Analytics Intern

Snowflake

Draft

₹6L to ₹9L0 of 15 filledApply by 30 Oct 20260 applicants

PublishManage

Every drive as a card with its status pill, CTC range, fill progress, deadline and applicant count.

Step one of the form: what students will see

Click Add drive. The first step is everything a student reads before applying: the company, the role title, the job type, the job description, the locations, the apply deadline and the salary or stipend. Generate with AI writes the description for you. It is a first draft, not a final JD, and it does not know your college's specifics, so read every line before you move on.

The apply deadline is what the student sees as a countdown, and a closed drive cannot be reopened for one student who missed it. Set it with the recruiter, not from memory.

Step two: eligibility, openings and the application form

Click Add details for the second step. This is where you set the required skills, any documents applicants must attach, the eligibility rules, the number of openings and a custom application form if you need one. Eligibility is minimum CGPA, allowed branches and batch years. As you type, a counter tells you how many students match out of the roster. Watch it. If it reads zero, either a rule is too tight or a branch name does not match the spelling on your roster.

The counter is the cheapest check you have. A drive that matches nobody looks identical to a drive that matches everybody until you publish it.

Save as a draft, then publish

Create drive saves the drive as a Draft. Drafts are invisible to students, so it is safe to build a drive over several days and get the JD approved before anything goes out. When it is ready, Publish on the card makes it visible on the students' Open drives tab. Proposed is the state for a drive that has been put forward but not yet approved, and Approve on the card moves it on. Closed stops new applications but leaves existing applicants exactly where they are.

For a company that comes back every year, use Duplicate on last year's card instead of rebuilding the drive.
After publishing, the drive appears in the dashboard Attention panel with an N yet to apply count. That number is usually students who have not seen it, not students who decided against it, so Send announcement is worth using.

Rank the applicants against the JD

Open a published drive from Manage and scroll to the Applied tab. Rank resumes fills a JD fit column for every applicant in one action. From there, filter by minimum CGPA or by branch to narrow the list before you start reading. Students see the same drive from the other side with each eligibility rule marked pass or fail and a reason on the one they fail, so an applicant list should contain nobody who was ineligible in the first place.

Move people through the stages

Tick the candidates you want and use Move to stage, then Shortlisted. Terminal moves ask you to confirm first, because they email the student. On the student's side the same application shows as applied, under review, shortlisted, interview, offer pending, accepted, declined, not selected or withdrawn, with a line saying what happens next, so the stage you set is the message they get.

Confirm terminal moves deliberately. Rejecting a batch of applicants is a batch of emails and it cannot be taken back.

Roll the offer

On a shortlisted row, click Roll offer and choose the role. The offer appears on the Offers & joining tab with the status Rolled. The student then adds their CTC and uploads the signed offer letter from their own portal, which is why an offer with no CTC on it usually means the student has not got there yet rather than that something is broken. When they accept, or when you press Mark accepted on the row, the status moves to Accepted.

Manage

Placements

Manage drives, applicants, offers, and student readiness.

DashboardDrivesStudentsOffers & joining

Search offers... Export

All 186Rolled 9Accepted 7Joined 161Deferred 2Declined 4Revoked 2Reneged 1

StudentCTCStatus

Temsu Jamir

Datadog

₹28L

Joined

Joins 6 Jul 2027

Neena Momin

Stripe

₹52L

Joined

Joins 1 Jun 2027

Aaron Menezes

Databricks

₹19L

Accepted

James Fernandes

Salesforce

₹14L

Rolled

Mercy Lyngdoh

Shopify

₹9L

Rolled

Naomi Sangma

Datadog

₹26L

Declined

Franklin Marak

Databricks

₹18L

Deferred

Esther Ralte

Datadog

₹27L

Joined

Joins 6 Jul 2027

Merenla Imchen

Datadog

₹25L

Accepted

Imliakum Ao

Databricks

₹17L

Joined

Joins 20 Jul 2027

Lalrin Chhangte

Salesforce

₹12L

Revoked

Daniel Pereira

Shopify

₹9L

Reneged

Showing 12 of 186

Every offer with its student, company, role, CTC, type and status, and the action available on each row.

Accepting an offer marks the student placed and automatically withdraws their other active applications. Their old applications will read Withdrawn even though they did not withdraw them.

Record joining, then close the drive

Set joining on an accepted row records the date the student actually starts, and the status moves to Joined with the date shown under it. The status chips across the top of the tab carry a count each: All, Rolled, Accepted, Joined, Deferred, Declined, Revoked and Reneged. Keep those current as the season runs rather than reconstructing them in March. When the drive is done, close it. New applications stop and everyone already in the pipeline stays untouched.

Reneged means the student backed out after accepting. Revoked means the company withdrew. Record them differently, because the answer matters the next time that company asks about your students.

What you get

At the end of this guide.

A drive that moved Draft to Published, with a deadline and a JD students can read.

Eligibility checked automatically, with a pass or fail and a reason per rule on the student's side.

A JD fit ranking across every applicant, produced in one action.

A stage history per applicant, with the student emails that go with terminal moves.

An offer on Offers & joining carrying a CTC, a signed letter and a joining date.

Common mistakes

What goes wrong, and the fix.

Looking for Add drive and not finding it.

You are signed in as a coordinator or a viewer. Only owners can post drives.

Publishing a drive whose eligibility matches nobody.

Read the match counter on the eligibility step before you leave it. Zero almost always means a branch name that does not match the roster spelling.

Assuming a created drive is a live drive.

Create drive saves a Draft, and drafts are invisible to students. Nothing is live until you press Publish.

Publishing the AI generated job description unedited.

Generate with AI is a first draft. It has no idea what your college has agreed with that recruiter.

Closing a drive to pause an in flight process.

Closing only stops new applications. Existing applicants stay exactly where they are, so it will not hold anything back.

FAQ

Questions people ask on this one.

Still stuck? Talk to us and we will walk through your setup.

Related guides.

Placement operations

Set up a placement season

Create the batches, import the roster, set your offer policy, add the recruiter directory, then freeze profiles and assign roles before the first drive goes live.

8 min read

Reports

Report placement outcomes

Read placement rate and joining rate as two different numbers, use median CTC over highest, read the branch by company matrix, and take the server side CSV exports into the review.

7 min read

Placement operations

Track how ready your batch is

Read the admin dashboard the way it is built to be read: averages first, then the risk cards, then the outcome bands, then the individual students behind them.

6 min read

All guides

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